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Board of Director’s Meeting Minutes June 2, 2011 Call to Order: Meeting called to order @ 7:00pm by Karen Fanner Open Devotional: Karen Fanner Attendance: Karen Fanner, Cathy Channels, Francine Stotko, Donna Kohl, Tanya Carter, Melissa Lennox, Courtney Burke, Carol Minutes: Minutes approved by Courtney & Donna. Karen passed out May minutes. Director’s Report: (Cathy
Channels)
Staff Liaison Report:
(Courtney Burke) Courtney received 9 out of 15 evaluations; all were highly favorable towards Cathy stating that she is an excellent person to work for, along with many others great qualities. Two teachers are going through difficult times right now and cards are being sent to them Treasurer’s Report: (Tanya
Carter) Positive income due to summer school registration and all fundraising efforts are really helping as well. Council Report: (Donna
Kohl) Old Business/New Business:
(Karen Fanner) Next years board including Carol our new member, and we will be losing Lori Clem, and Melissa Lennox, & Donna Kohl. Karen Fanner graciously staying! Next years 2010-2011 meeting time is set for Sept. 8th @ 7PM. Closing Prayer & meeting adjourned at: 8:25 Next Meeting: Sept. 8th, 2011 @ 7pm Devotions: Chairperson Minutes Prepared by: Francine Stotko Mt. Cross Child Development Center Board of Director’s Meeting Minutes April 7, 2011
Call to Order: Meeting called to order @ 7:00 by Karen Fanner Open Devotional: Francine was late, no devotional Attendance: Karen Fanner, Cathy Channels, Francine Stotko, Donna Kohl, Lori Clem Minutes: Minutes approved & Karen passed out March minutes
Director’s Report: (Cathy Channels) Cathy reviewed her Director’s Report dated 4-7-11; some additional highlights & information include: · Cathy thanked everyone for the basket fundraiser. She already has written thank you notes to all the businesses who donated. She mentioned she stills needs a church newsletter item. There was about $500 donated from church members. · Lunch Bunch is going to be offered on Fridays now starting April 29th, to see if it is something that is worth offering for next year. Lunch bunch will also be offered during summer school for the first time. · Thrivant Dollars of $73 was put into our account, due to the help of Anne Valencia and Melissa Henry. Thank you notes are being written to both of them. · Pizza Sales are now being offered two days a month. Delivery days will be the 2nd Friday and the 3rd Thursday of each month. On the last pizza sales we made $57. We talked about selling pizza’s in the summer. · Cathy is going to be getting together with Tanya and Bridget after Easter vacation to revise the budget. · Registration for the fall is still down. Total of 92 registered. We need 40 to make budget. Summer school needs 42 and only 28 registered. · Spring Sing was fantastic with the biggest turnout ever! Students did great and thanks to Pastor Erik for his support.
Staff Liaison Report: (Courtney Burke) No report, Courtney was absent
Treasurer’s Report: (Tanya Carter) Tanya submitted report and it was reviewed by the board
Council Report: (Donna Kohl) No report
Old Business/New Business: (Karen Fanner) Next year’s board members-new members (church ad) Teacher/Staff evaluations Karen is going to look over Parent Handbook Revisions-PVSD Calendar
Closing Prayer & meeting adjourned at: 9:07 Next Meeting: May 5th @ 7pm Opening Devotional: Cathy Channels Minutes Prepared by: Francine Stotko
Mt. Cross Child Development
Center Board Of Director's Meeting
Minutes March 3, 2011 Call to Order: Meeting called to order @ 7:10 by Karen Fanner Open Devotional: Melissa Attendance: Cathy Channels, Karen Fanner, Melissa Lennox,
Francine Stotko, Lori Clem, Courtney Burke, Tanya Carter Minutes: Minutes approved and Courtney seconded the motion. Karen passed out February minutes. Director's Report: (Cathy Channels) Cathy reviewed her Director's Report dated 3-3-11:some additional
highlights and information include: •
CPR classes will be offered to staff this month. Have enough for 4 teachers to participate. •
Fire drills in the month of February went off
perfectly. •
Aurora Hachler expressed her interest in being on the
CDC board when there is an opening. •
Fundraiser:
Spring pictures. There can be
$300 added towards the school as a fundraiser with these pictures. Dates are
March 17th & 18th.
Will be optional for parents, but all kids will get pictures &
safe card ID. Teachers will also get photo ID badges. •
Numbers for September & summer registration: 2 day (26) – 3 & 5 day (38) – Afternoon (12) Total: (76) 54
to be full – Summer (16) March 7th is open registration & Tanya
is helping Cathy •
Possible speaker for October open house: Wayne Bryan •
Pizza fund raiser notes have gone home to parents, with
thanks to Lori's help. Discussed pizza
prices and options for the fundraiser. •
Fundraiser Baskets:
Discussed in detail the baskets & when and how we are going to
display and price them accordingly
Cathy already sent thank you notes for what has already been
donated. Church members will get a
chance to look and bid before & after Sundays service. Tanya
getting raffle tickets, Lori bags, Karen writing up rules for raffle, and
Cathy is sending letter
to parents letting them know what we are doing & when they can “preview”
baskets. Staff Liaison Report: (Courtney Burke) No report Courtney had to leave early. Treasurer's Report: (Tanya Carter) Positive net, thanks to registration. Workers comp went up where we weren't
budgeted for. Council Report: (Donna Kohl) No report, Donna was absent. Old Business/New Business: (Karen Fanner) •
Talked about the importance of this fundraiser and why
we are doing it. Hoping all fund raising
efforts can raise enough money for us to help with any shortfall. Closing Prayer & meeting adjourned at: 9:05pm Next Meeting:
April 7th, 2011 @7pm; Opening Devotional: Francine Stotko Minutes Prepared by: Francine Stotko Mt. Cross Child
Development Center Board Of Director's
Meeting Minutes February 9, 2011 Call to Order: Meeting
called to order @ 7:08 by Karen Fanner Open Devotional:
Courtney Attendance: Cathy
Channels, Karen Fanner, Melissa Lennox, Francine Stotko, Lori Clem, Donna Kohl Minutes: Minutes
approved and Karen passed out February minutes. Director's Report: (Cathy Channels) Cathy reviewed her Director's Report dated 2-9-11:some additional highlights and information include: • Thrivant Financial sent Cathy a letter notifying her of a $297 donation has been made for school projects. • Director's meeting at Ascension Lutheran in T.O. Was on January 12th. Cathy stated it was good talking and sharing with other director's and touring their “outdoor” class room. She felt our playground was just as great and without needing all the extras they had. • Camarillo Preschool Fair-Cathy greatly thanked Karen for all her hard work and creativity setting up the display and talking to parents while Cathy was occupied with another parent. Cathy thanked Francine for helping take down booth and carry to car. She mentioned next year she would include two people during the whole Fair so she could have the chance to talk to everyone, and not lose a potential parent who couldn't wait. It was a success, as two children signed up because of just being there. • Currently enrolled registration is Monday & Tuesday. Tanya & Karen helping. • Cathy has noticed a lot of visitors coming to see the school which is a great sign! Staff Liaison Report: (Courtney Burke) Karen gave Courtney evaluations for her to get filled out & Karen wrote the Director's evaluation. Treasurer's Report: (Tanya Carter) Tanya was not present. Budget is good, and continuing to add new students. Council Report: (Donna Kohl) Erik had asked for maybe more “Make It Bake It” sales for more scholarship funds. Old Business/New Business: (Karen Fanner) • Budget, no raises but $900 in misc. • Talked about possible Friday lunch bunch to crunch numbers if worth it. • Lori talked about Valentino's offering deal to Mt. Cross parents if ordered day before and profits going to school. Lori is going to set up plan with Valentino's and profits can help with raises for June. Talked about other possible fund raising which led to the group deciding on making a raffle for goodie baskets for the Spring Sing event. Group was excited and had great ideas for the baskets. It can also raise some additional money for raises and budget. Meeting adjourned at: 8:50 Next Meeting: March 3rd
@7PM; Opening Devotional: Melissa
Lennox Minutes Prepared by:
Francine Stotko Mt. Cross Child
Development Center Board Of Director's
Meeting Minutes January 6, 2011 Call to Order: Meeting called
to order @ 7:08 by Karen Fanner Open Devotional: Lori Attendance: Cathy
Channels, Karen Fanner, Melissa Lennox, Lori Clem, Donna Kohl Minutes: Minutes
approved and Karen passed out December minutes. Correction made that Donna was at last
meeting and Francine forgot to document her name. Director's Report: (Cathy Channels) Cathy reviewed her Director's Report dated 1-6-2011: some additional highlights and information include: · Photo/ name release for students. Cathy created a new form to be filled out by parents at orientation so we can include pictures of our program on our website and on posters, etc. · Pastor John is offering a brief presentation for the preschool parents called “The CDC in Context”. The meeting will be ½ hr. before chapel time on Jan 11th and 12th. · Camarillo Preschool fair – Cathy turned in the form to participate. We discussed volunteers to help Cathy at the booth. The fair is on January 22nd (9:00 to 1:00p.m.) Karen will make a poster and Tanya, Donna and Karen will support Cathy at the fair. · The staff in-service meeting on Jan. 4th was productive. New ideas were shared (pancake breakfast with the Father’s Day workshop, and expanding the Easter parade) · Thrivant Financial is offering to help pay toward a school project if volunteers are helping. Cathy filled out an application. · ELEA is offering a Director’s meeting @ Ascension Lutheran in T.O. on Jan12th. Cathy will try to go. · Cathy is not available for next board meeting on February 3rd so we will meet on Wednesday, February 9th in her office. Staff Liaison Report: (Courtney Burke) Courtney no news to report Treasurer's Report: (Tanya Carter) Tanya was not present. The budget is looking good and we continue to add new students. Council Report: (Donna Kohl) No news to report. Old Business/New Business: (Karen Fanner) · Cathy will work with Bridget and Tanya to schedule a date for the Budget meeting. · We are hoping the Preschool Fair will increase enrollment. · Workman’s Comp insurance will be 10% to 20% higher and we need to take that into consideration when we budget. Next Meeting: February
9, 2011 @7PM; Opening Devotional: Courtney Burke Minutes Prepared by:
Karen Fanner Mt. Cross Child
Development Center Board of Director's
Meeting Minutes November 4, 2010 Call to Order: Meeting
called to order @ 7:08 by Karen Fanner Open Devotional: Tanya Attendance: Cathy
Channels, Karen Fanner, Tanya Carter, Melissa Lennox, Francine Stotko,
Courtney Burke, Lori Clem Minutes: Minutes
approved and Karen passed out October minutes Director's Report: (Cathy Channels) Cathy reviewed her Director's Report dated 11-4-10: some additional highlights and information include: • Enrollment is now at 132. Even though Y3 have three openings, Cathy made a point we are 2 students over budget! • Open House: Cathy thanked everyone for all their help with the open house on the 10th of October. She was pleased with the evening and with Burger Barn. The classrooms looked great and the board was awesome. Speaker was very good, but could have been longer. Having the alumni serve was terrific and Cathy is writing thank you notes to all of them. Thank you notes will be sent to Gail Baird for all her help and Burger Barn for certificates. The budget was about $200 over but final receipts weren't all in. It was suggested that maybe the church and CDC Staff do the dinner next year to make a more “home cooked” feeling. Cathy took left over salad and extra’s to the RAIN Project next to Casa Pacifica, and they greatly appreciated her thoughtfulness. • Mt. Cross Christmas Celebration will be held December 9th. Cathy will need help and the board will sign up for times at next meeting. • Christmas pictures are going well and Cathy thanked her helpers! Courtney suggested to Cathy to look online to price check for pictures, and less work for her too. • Flyer changes... Donna made some suggestions to update the CDC flier and will look into adding some pictures and helping Cathy with that process. Next meeting we will discuss this further. Staff Liaison Report: (Courtney Burke) No news to report. We will begin getting teacher input for consideration during the budget process. Treasurer's Report: (Tanya Carter) We are making it, but the budget is still tight. We will continue to work on getting more money into savings when possible. The budget for Open house was $220. Because there was no set up fee for decorating, which we budgeted for, we were not over by much. Council Report: (Donna Kohl) No news per Donna, and Karen will take care of getting minutes to Marilyn Old Business/New Business: (Karen Fanner) • Teacher Liaison will request staff input on the budget. She will be asking teachers what is on the wish list to talk about during the budgeting process. • Registration help for January- Tanya will be available to help Cathy. Also, we continued talking about making direct deposit mandatory for tuition, and handling special circumstances separately where needed. We will be discussing more in the next two meetings before registration. This would help out a great deal with late payments, and make it much easier for accounting. Meeting adjourned at: 8:27pm Next Meeting: December
2nd @ 7PM; Opening Devotional: Donna Kohl Minutes Prepared by:
Francine Stotko
Mt. Cross Child
Development Center Board Of Director’s
Meeting Minutes October 7, 2010 Call to Order: Meeting called to order @ 7:07 by Karen Fanner Open Devotional: Karen Fanner Attendance: Cathy Channels, Karen Fanner, Tanya Carter, Melissa Lennox, Francine Stotko, Courtney Burke, Lori Clem Minutes: Minutes approved and Karen passed out September minutes Director’s Report: (Cathy Channels) Cathy reviewed her Director’s Report dated 10-7-10: see report for all notes, some additional
highlights and information include:
Staff Liaison Report:(Courtney Burke) No news to report. Treasurer’s Report: (Tanya Carter) Great news, no past dues and all paid in September Council Report: (Donna Kohl) No report Old Business/New Business: (Karen Fanner)
Meeting adjourned at: 8:07 Next Meeting: Thursday November 4th @ 7PM; Opening Devotional: Tanya Carter Minutes Prepared by: Francine
Stotko Mt. Cross Child
Development Center Board Of Director's
Meeting Minutes December 2, 2010 Call to Order: Meeting
called to order @ 7:10 by Karen Fanner Open Devotional: Donna Attendance: Cathy
Channels, Karen Fanner, Tanya Carter, Melissa Lennox, Francine Stotko, Lori Clem Minutes: Minutes
approved and Karen passed out November minutes. Correction made that Donna was at last
meeting and Francine forgot to document her name. Director's Report: (Cathy Channels) Cathy reviewed her Director's Report dated 12-2-10: some additional highlights and information include: • Cathy talked about the Christmas celebration on Thursday December 9th. Program is at 6:30, and cookie and juice will be served before and after at 6:00 & 7:00 respectively. Francine will help pour at 5:30, and Lori and Melissa offered to help at 6:30. • It was brought up that a family will be leaving for 6 weeks. They wanted to know if she had to pay full tuition of $572 per month. Although our budget doesn't permit much flexibility we made it work to offer them $200 off the monthly payment. We also asked that the family write a letter stating their hardship for our records. We also found a way to give teachers a little bit of a bonus where it wasn't in the budget before. Cathy added a student this week, giving us 132 students. Cathy even made a Christmas picture in time for the new student. • Cathy also finished her Christmas pictures and frames and they are ready to be passed out on the night of the Christmas program. • Annual report is due in January. Any input or suggestions are appreciated. Donna then showed us how she is working on the new school flier and will have more to show for next meeting. • Preschool fair is January 22nd from 9:00am to 1:00pm at Camarillo High School. A $30 fee required for a booth. Ideas also welcome. We will work on helping Cathy with a power point presentation and a great kid’s activity. It is on the agenda for next month. We are looking for an economical poster to lure people over to the booth. We hope to have the new flier for the booth as well. The children's song CD will be playing on the presentation for background music. • Karen is working on a release form for the parents so we can have pictures of the CDC children for projects like these. Staff Liaison Report: (Courtney Burke) Courtney was absent, but no news to report Treasurer's Report: (Tanya Carter) Positive income for time being after payroll will be different but no past dues which is great news. Council Report: (Donna Kohl) No news to report. Old Business/New Business: (Karen Fanner) • Teacher Liaison Request Staff Input on Budget will take place for January budget, form needed. • Family Christmas program helpers established Meeting adjourned at: 8:55pm Next Meeting: January
7, 2011 @7PM; Opening Devotional: Lori Clem Minutes Prepared by: Francine Stotko Mt. Cross Child Development Center Board Of Director’s Meeting Minutes Sept. 2, 2010 Call to
Order: Meeting
called to order @ 7:08pm by Karen Fanner Open
Devotional: Cathy Channels Attendance:
Cathy
Channels, Karen Fanner, Tanya Carter,
Melissa Lennox, Francine Stotko, Courtney Burke and Donna Kohl Minutes: Minutes approved and Karen
will email members June meeting minutes. Director’s
Report: (Cathy Channels) Ÿ
Cathy reviewed her Director’s Report dated 9-2-10: see report for all
notes some additional highlights and information includes: Ÿ
Angel and shepherd pictures will take place again this year along
with the help of board members. Cathy
will bring a sign up sheet for next meeting and board members will sign up
for days & times they can help. We will start after the Open House. Ÿ
Summer School went well and next year will continue to have payments
made upfront. Ÿ
Fall Open house is scheduled for October 10. James Lloyd will be our
guest speaker. Options for food were discussed and Cathy is going to contact
& confirm with Burger Barn. This will free parents from having to cook at
the Open House. Dinner will be served at 5:00 and people will start arriving
@ 4:30. Board volunteered for the following: Ÿ
Greeter – Frannie Ÿ
Table set –up (after church service on the 10th) –
Courtney, Melissa and Karen Ÿ
Kitchen – Donna Ÿ
Servers – Cathy will contact Confirmation Class of 2010 Ÿ
Clean –up – This will be confirmed at next meeting Ÿ
Door Prizes – Each board member will be responsible to bring in one
door prize. Karen will bring strawberries, Cathy- lunch bunch; Frannie will
ask Underwoods Farm for donations. Staff
Liaison Report: ·
Nothing to report at this time.
New Board Member Courtney Burke was nominated to serve as the new
Staff Liaison for 2010/2011 term, this was approved by the board. Treasurer’s
Report: (Tanya Carter) Ÿ
We are running a very tight budget and there are a few delinquent
payments from last years tuition that Tanya & Cathy are working on to
collect. Council
Report: (Donna Kohl) Ÿ
Church is sponsoring a Block Party on Sept. 11 and would like to have
all the ministries set up tables for the community to learn more about what
Mount Cross Church as to offer. Ÿ
Board will set up a table and have handouts, poster board with
pictures, Seedling CD playing and for sale, tours available upon request. Ÿ
All Board members to forward Karen pictures to be include on Poster
Board. It was also suggested that we
have parents sign release forms to allow CDC to use their child’s photo in
publications. Ÿ
Donna will work on updating and/or printing handouts…this will also
be a future project for CDC. Ÿ
Cathy will have “CDC’s History” book on display Old
Business/ New Business: (Karen Fanner) |